TCMS V2 – Steps To Take when an Employee Resigns

Introduction

Recently, we have been receiving inquiries on how to delete an employee from a FingerTec device if he/she has resigned from their company. The following steps will guide you on what needs to be done through TCMS V2 if an employee resigns from your company.

Step 1

The first step is to delete the user from the terminal because the user who has resigned must be blocked from accessing the door.

To delete the user, open TCMSv2 > Device > Employee Management > Delete Employee (Terminal) > select the User to be deleted > tick the Selected data to be deleted > Select Terminal ID > Apply.

Step 2

Please ignore this step if the deleted user was using a normal User Privilege.

If the resigned user is the “Supervisor” for that device/terminal, the device will not have any supervisor after the deleting process has been completed, allowing normal users to access the menu without being blocked.

To set up a new “Supervisor” privilege, open TCMSv2 > Device > Employee Management > change Privilege to Supervisor > Save Employee > Update Employee > Select User to be updated > tick the Selected data to be deleted > Select Terminal ID > Apply.

Step 3

This step is done to hide the resigned user from the Attendance sheet and Report so that you will only see active users in TCMSv2.

Go to Employees > tick Terminate for resigned user > Save.

Before ticking the Terminate box, you can check to see if both users (ID1 and ID2) are still available in the Attendance sheet.

This is how the Attendance sheet looks like after ticking Terminate for both users (ID1 and ID2).

But you can still display both terminated users by ticking Terminated Employees in the Attendance sheet.

You can also hide all terminated users from the Employees window (Refer below).

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

• Related Articles

• Changing Employee ID in TCMS V2 and FingerTec devices

  Introduction There are cases where you need to change the IDs of your employees. For example, an employee that changes department, an employee who is transferred to other branch or an employee who gets promoted. TCMS V2 allows you to change the ...

• TCMS V2 Database Management and Housekeeping

  Introduction Any unmaintained database will be accumulating problems in one or more areas, which can eventually lead to poor application performance or even downtime, data loss and file corruption. When referring to computer program, housekeeping is ...

• TCMS V2 - Overtime Only After

  TCMS V2, the central solution for time attendance and access control by FingerTec is able to calculate overtime under different settings and circumstances customized by the user. Generally, TCMS V2 will treat extra working time as overtime or OT when ...

• Configuring the Five Lunch Time Scenarios in Ingress & TCMS V3

  Introduction FingerTec Ingress & TCMS V3 allow users to manage their attendance records even better. One such method is being able to set the remaining time of their lunch break to either work time or overtime. This allows employees to resume their ...

• TCMS V2 – Sending Reports Automatically

  Introduction As a software developed for centralizing and managing time attendance data, TCMS V2 boasts powerful features that can be used for automating time attendance tracking. One of these features is to configure the software to automatically ...