TCMS V2 Database Management and Housekeeping

Introduction

Any unmaintained database will be accumulating problems in one or more areas, which can eventually lead to poor application performance or even downtime, data loss and file corruption.

When referring to computer program, housekeeping is a term used to describe the optimization of database. It commonly involves removing old or unused files and data, backing up, or running disk utilities such as a ScanDisk, Defrag, or simply an antivirus scan.

Benefit

In this article, we will explain how to maintain the database and demonstrate some simple ways to manage and do housekeeping on TCMS V2’s database to keep the system organized and to ensure that it runs properly. It is advised for this routine to be performed at least six months once.

Process

1.   First of all, before you make any changes on the database and system, it is
       recommended to backup the database file. In TCMS V2 software you can backup
       the database at System Setting > Backup/Restore Database > select Backup > Apply.
       You can also refer to the article in the link here.

2.   Once you are done with the backup process, close the program and open the TCMS V2

      folder file. By default the TCMS V2 folder are located in C:\Program Files (x86)\

      FingerTec Worldwide\TCMS V2. Delete all the .CDX file and remove database file

      named Attend.DBF, History.DBF, Clkdata.DBF, and Fptaudit.DBF to another folder.

3.   Replace a new fptaudit.dbf from here into the TCMSv2 folder.

4.   Go to C:\\ Program Files > FingerTec Worldwide > TCMSv2 > etcom and copy the

       _etcom file. Then paste the _etcom file into the remote

      folder inside the TCMSv2 folder. Start up the TCMSv2 software, go to Attendance and

      click Download.

      The system will download the raw clocking data from the _etcom file. After the

      process is completed, the system will delete the file that you paste in the remote

      folder.

5.   Go to Employee tab and delete the user or employee who has resigned from the

       company.

6.   Last step is to proceed to the Attendance tab and generate new Attendance record

       based on the current transaction log and employee data. Perform the

       database backup again after you finish generate.

Kindly take note, by following these housekeeping steps, you can minimize the database size. If you need to view the transaction log that has been deleted, you can restore back the database file and retrieve User record and Transaction log by using the Restore Option features.

1.   To retrieve User or Employee Record, you can select Employee > tick on User  Record

       and Employee Management > select Employee you want to restore > Apply.

2.   To restore Transaction Log, you can select Devices > tick on Terminal Data Audit List >

       select the Date Range > select All terminal > Apply

3.   After you done this two step, please re generate the record at Attendance > Generate  to view all the transaction log again.

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