How to Set Memo from TimeTec Attendance (Web) and TimeTec HR App
Introduction
Memo is usually sent to convey specific details on a project or to request specific information from other users. Memo also may serve as a reference for employees for the future as a way of maintaining memory clarity. There are few ways to send a memo to other users such as using hard copy or soft copy. Here, we will guide you on steps to set and send memos in the TimeTec Attendance.
Process
Website
Go to Company and Click Notification tab.
Enable Announcement option and Click the Announcement tab.
Once you click the Announcement tab, you will be able to view 2 options available which are Greeting and Memo. Click Memo and Click Add.
Fill up all required information and click the Submit button.
i. Schedule Time:
a) Post Now - For the immediate process of sending a memo.
b) Schedule - You may select a suitable date and time on sending a memo automatically.
ii. Receiver:
a) All - Memo will be sent to all users in the system.
b) User List - Only selected users will receive the memo.
iii. Subject : Memo title
iv. Message : Details on memo that will be sent to users.
v. Enabled :
a) Yes - Memo can be sent to users.
b) No - Memo is saved but disabled. Memo will NOT be sent to users
All Memo created will appear in the Memo tab including Schedule Time and Send Time in the system.
Mobile App (TimeTec HR)
Select the Attendance module and Click the Memo icon.
Click Add button (+ icon).
You need to fill up the required information and click the Send button.
Receiver: You can choose the list of users who will receive notifications either based on division or select users from the user list.
Subject: Memo title/name.
Message : Insert detail/information you’d like to send on the memo.
Add File : Additional file/attachment for user reference.
Users will receive notification once the Memo is sent. They will be able to view the notification in the mobile app.
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