How to Enter Supplier Invoice

How to Enter Supplier Invoice

Introduction

There are 2 options for entering supplier invoices without a pre-existing Purchase Order (PO) and Goods Received Note (GRN):
  1. Supplier invoice – Enable the entry of a supplier invoice based on the user directly selecting the GL Accounts (add GL Account line items). For example, it is used for recording utility bills or contractual services such as Indah Water, TNB, and water bills.
  2. Direct Supplier Invoice - This option can be used by administrators to enter a supplier invoice based on items without a prior Purchase Order (PO). 

A. How to Enter Supplier Invoice (Direct Select GL Account)


Note: This option is for entering a Supplier Invoice by directly selecting the relevant GL Account for entry from the GL Account listing.

1. When you receive a supplier invoice, go to Accounting > Purchases > Transactions > Supplier Invoices to enter the supplier invoice.



2. Select the supplier at the Supplier dropdown. Select the appropriate Date and Due Date for the invoice and input the invoice number at Supplier’s Ref. box.



3. Scroll down to the “GL Items for this Invoice” section. Select the relevant GL Account at the Name dropdown list and key in the Amount. Enter a Memo for this particular GL item line (optional), then click on the (+) icon to add the GL item line. Repeat this step to add as many GL item lines as necessary.





4. Admin can also choose whether to enter a Memo for the document level or upload a document with the Attached File function. Lastly, click on the “Enter Invoice” button at the bottom to save the transaction.



B. Direct Supplier Invoice - How to Enter Supplier Invoice for Items without a prior Purchase Order

Note: This option can be used by administrators to enter a supplier invoice based on items without a prior Purchase Order (PO).

1. Go to Accounting > Purchases > Transactions > Direct Supplier Invoice.



2. Select the supplier at the Supplier dropdown. Select the appropriate Invoice Date and Due Date, enter the invoice number at Supplier’s Reference and enter the address for Deliver to.



3. Next, select the invoice items at the Item Description dropdown. Enter the quantity, price before tax and click “+” icon to add this line to the invoice. If necessary, repeat this step to add another line item to the document.




4. Admin can also choose whether to include a Memo or upload a document with the Attached File function. Lastly, click on the “Process Invoice” button at the bottom to save the transaction.


Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

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