How to Enter a Bank Payment (Payment Voucher) - Pay Third Party / Miscellaneous

Introduction 

The function for cash book/GL Payment entry (used to record payment to parties other than Accounts Payable) is located at Banking & General Ledger module. Admin can directly issue a payment voucher (Bank Payment transaction type) for miscellaneous payments if a supplier invoice is not required, e.g. bank charges, cleaner fees, miscellaneous expenses, etc.

Enter Payment of Miscellaneous Expenses - Bank Payment

1. To enter a payment to a party other than Account Payables/Supplier, go to Accounting > Banking & General Ledger > Transactions > Payments.

2. From the Pay To dropdown list, select the “Miscellaneous” option, then input the payee’s name in the To the Order of column.

3. Select the From Bank Account, Payment Mode, and enter the payment Reference No (optional).

4. Under Payment Items, select the relevant GL Account for the payment made.

5. Enter the Amount. You can also enter Remarks for your reference and click the (+) icon to add the line to the payment. Repeat this step to add as many GL expense lines as necessary.

6. If you need to edit the GL expense line that you have already added, click on the Edit (pencil) icon to edit the values. After the amendment, click on the tick icon to save the changes.

7. There is an option to enter a memo in the Remarks column related to the payment, and you can also upload an attachment. Finally, click on the “Process Payment” button to record the payment.

8. Once it is entered into the system, a success message will be displayed. You can print the payment voucher by clicking on “Print This Remittance” as shown below.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

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