How To Auto Export Attendance Data in Specified Folder and Email in TCMS V3/Ingress

How To Auto Export Attendance Data in Specified Folder and Email in TCMS V3/Ingress

Ingress and TCMS V3 offer a feature whereby you can configure the export scheduler feature to auto export the attendance data to a specified folder as well as send the file to the respective email. In other words, you can set the export file to be sent out automatically into your preferred folder without the need to manually generate the files. Therefore, we’ve prepared a step-by-step guide on how to carry out the procedure as described below:

1) Firstly, you need to configure your email account in Ingress/TCMS V3. Go to System Settings > Email > Edit > Edit Email Configuration > Save > Click Test Account Settings.

2) You will receive notification as shown in the screenshot below

3) Go to System Settings > Server > Export Scheduler Path > browse location to store the Attendance Details or Attendance Summary export file [configure your preferred folder].

4) Go to the Attendance tab > Export Scheduler > You can select either Details Attendance Sheet or Summary Attendance Sheet > configure all of the details and select the Email setting.

For Data Audit List Export Scheduler, you may refer to the link provided below. Note that the auto export to email feature is applicable for Details Attendance and Summary Attendance Sheet only

5) Proceed to configure the template settings.

- Configure the Output Target File in the same export scheduler folder and select the field to be exported.

6) Select the configured template then choose the respective user for export > Ok

7) Once done, the system will auto export the data to the respective export scheduler folder path. Note that a copy of the exported file will be sent to your email account.


Note: If some of the screenshots or steps viewed here are different from the ones in the current
system, this is due to our continuous effort to improve our system from time to time. Please notify us at, we will update it as soon as possible.

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