Group Duty Roster with Rotational Shift in Ingress & TCMS V3

Group Duty Roster with Rotational Shift in Ingress & TCMS V3

Introduction
In an organization that has several working shift with a fixed rotational pattern may conveniently adopt this Rotational Roster to adjust accordingly to their requirement. The administrator can assign the respective schedule for each worker based on their respective working pattern.

Benefits
1) Skills are balanced on every shift
Since all crews take equal turns at covering the undesirable shifts (weekends and nights), there is no incentive for all of the senior, more skilled workers to pool together on a single crew.

2) All workers are given equal exposure to day shift.
As crews rotate through their turn on day shift, they are exposed to managers, engineers, vendors and company support personnel.

3) Training assets can be consolidated.
Since all employees rotate through day shifts, there is no need to duplicate training efforts on the other shifts.

Procedure
Conditions that requiring this feature:
1. More than one shift.
2. Each worker is assigned to a specify shift.
3. Each working shift changes periodically.
4. Each worker will change shift rotationally.
5. Changes are periodic.
6. Each working shift has different rest days.

For example, a factory is running under 2 working shifts a day, as mentioned below:
Day shift 09:00 to 21:00
Night shift 21:00 to 09:00
There are 3 groups of workers which are having different working schedules, as stated below.
Day
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Group A
D
D
D
D
D
O
O
N
N
N
N
N
O
O
O
Group B
O
O
N
N
N
N
N
O
O
O
D
D
D
D
D
Group C
N
N
O
O
O
D
D
D
D
D
O
O
N
N
N

Legend:
D
=
Day Shift
N
=
Night Shift
O
=
Off Day - need to select the schedule ID too for offday

This is a typical rotational shift-working environment. Therefore, user needs to set up rotational working schedules to suit this environment.

Step 1 • Setting up of rotational clocking schedule.
User needs to use the daily schedule to configure the rotational shift. In this case, we choose “clocking schedule 2” for day shift and “clocking schedule 3” for night shift. Please refer to the diagram below:

Clocking schedule Day Shift.
1.jpg

2.jpg

Clocking schedule Night Shift.
3.jpg

4.jpg
Notice a sentence “Qualify minutes before shift starts for rotational shift only”. This is an optional setting in the Clocking Range tab. It is recommended that users are provided with a time period, for example 30 minutes, to allow workers to have enough time to clock-in and clock-out.

Step 2 • Setting up of Group Duty Roster.
As mentioned before, there are 3 working groups for this environment.
Therefore, user needs to set up 3 Group Duty Rosters. In Group Duty Roster, click the button “Auto Schedule” to start configuring the duty rosters.

Group Duty Roster A for workers in Group A
5.jpg

6.jpg

Remark:
It is recommended that user choose the effective dates for the duty
roster to take effect. Duty roster will only take effect when there is an effective period.Duty roster will only run according to the sequences set, no matter for weekdays or weekends.

After the setup, Group Duty Roster Workers in GRP A should appear as shown below:
7.jpg

Group Duty Roster B for workers in Group B
8.jpg

9.jpg

The Group Duty Roster Workers GRP B should look like the one below:
10.jpg

Group Duty Roster C for workers in Group C
User should be able to configure Group Duty Roster C by using the same method until Group Duty Roster C appears as shown below:
12.jpg

After configuration, remember to click the “OK” button to save the settings.
13.jpg

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