Group Duty Roster with Multi Shift Schedule (daily shift) in Ingress & TCMS V3

Group Duty Roster with Multi Shift Schedule (daily shift) in Ingress & TCMS V3

Introduction
Most of major production or factory companies tend to have a multiple shift in order to keep the factories going for 24 hours. The management may convenient adopt the multiple shift scheduling in Ingress/TCMSv3 to cater their production requirement.

Benefit
By using this option, the management can configure their own multiple shift scheduling to keep the business operation run for 24 hours per day instead of using a single shift schedule.

Conditions that requiring this feature:
1. Have more than 1 working shift.
2. Each shift has more than 1 break time.
3. Each break time period is different.
Shift/Timing
First Shift
Second Shift
Third Shift
05:00 to 17:00
06:00 to 18:00
07:00 to 19:00
Morning Breaks
07:00 to 07:15
07:15 to 07:30
08:00 to 08:15
08:15 to 08:30
09:00 to 09:15
09:15 to 09:30
Lunch Breaks
11:30 to 12:30
12:30 to 13:30
11:30 to 12:30
12:30 to 13:30
11:30 to 12:30
12:30 to 13:30
Evening Breaks
16:00 to 16:15
16:15 to 16:30
16:00 to 16:15
16:15 to 16:30
16:00 to 16:15
16:15 to 16:30
Table 1: Timetable for 3 shifts.

Table 1 is a time schedule for staff in a company. There are a total of 3 working shifts in a day. In each shift there are 2 teams of workers which are entitled to different break times. Workers could not change their break time after they have been assigned to it. In this case, you need to break down the above working schedule to a schedule that is shown below,

Name of Group
Schedule
In
Break
Resume
Out
1st Shift Grp A
a
b
0500
1230
0700
1600
0715
1615
1130
1700
1st Shift Grp B
c
d
0500
1330
0715
1615
0730
1630
1230
1700
2nd Shift Grp A
e
f
0600
1230
0800
1600
0815
1615
1130
1800
2nd Shift Grp B
g
h
0600
1330
0815
1615
0830
1630
1230
1800
3rd Shift Grp A
i
j
0700
1230
0900
1600
0915
1615
1130
1900
3rd Shift Grp B
k
l
0700
1330
0915
1615
0930
1630
1230
1900
Table 2: New Timetable.

You may break each shift into 2 groups, Group A and Group B (total 6 groups). Each group will be separated into 2 schedules, e.g. schedule a for morning and schedule b for evening. Create a total of 12 Clocking Schedules (3 shifts x 2 groups per shift x 2 schedules per group) as per Table 2 above (Schedule a to l). Once this is done, assign the 2 schedules for each group into a Shift Group Duty Roster, repeating this for all 6 groups (total 6 GDR).

Step 1 • Setting up Clocking Schedule.
1.jpg
Clocking schedule a (Schedule ID:2)


2.jpg

Clocking schedule b (Schedule ID:3)

Step 2 • Setting up Group Duty Roster.
You can select the Shift Group Duty Roster for schedule a and b. In the Group Duty Roster dialog, click Edit and choose the “Auto Schedule” option then configure it as below:

3.jpg

Remark to configure the group duty roster:
1) Choose the day type. assuming 1 is Sunday, 2 is Monday and so on.
2) Input the clocking schedule codes. Choose the effective date range. Always look for a date that starts from Sunday.

After the setting has been completed in the Auto Schedule Assistant, click the “Okay” button for the system to generate the duty roster. After generating, a new Group Duty Roster dialog should appear as shown below:

4.jpg

5.jpg

By scrolling down the “Multi-Shift”, you may view the second or the third working shifts. Repeat step 1 as mentioned above to generate clocking schedules and group duty rosters for the rest of the workers. By configuring the Group Duty Roster, all workers must complete 2 working shifts in a day. If a user misses 1 shift, the user will be reported as did not complete his or her job.