Fire Roll Call Report in TimeTec Access

Introduction

TimeTec Access system keeps record of who is and who has shown up in a building. It offers a roll call feature where a muster report can be generated instantly during an emergency. 

Many organizations choose to maintain a list of all employees so that the fire warden can conduct a roll call to ensure that everybody has been safely evacuated from a building in the case of an emergency event. As a result, work can be done more efficiently with shorter response times and also facilitate incident managers in locating personnel and visitors during an emergency. 

However, do take note that this Fire Roll Call report only works if you install an In-Out reader system. The In-Out reader system is a system where you have records of all users who enter and exit the access points (exit push button does not work in this case). 

Process

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Step 1 - How do I establish the In-Out reader system in TimeTec Access?
You can use the access control devices in various combinations, for instance:
a) 1 unit of BLE-2 with QR code feature for In-Out record. Refer here       

     for more information on BLE-2.

b) 1 unit of BLE-2 paired with 2 units of QF Master for In and Out access control 

     devices. Refer here for more information on QF Master. 

c) 2 units of FingerTec access control devices, either Master-Master devices like R3-R3 

    or Master-Slave devices like R3-R3c. Kindly refer to this link for more information 

    about FingerTec models.

Step 2 - Setup and manage devices in TimeTec Access. 

You may refer to this link for a guide to manage device in TimeTec Access

Step 3 - Enable the ‘Required In and Out status’ and ‘Emergency Exit’ on the Main Door and Main Exit of the building.

Step 4 - Generate Fire Roll Call report in TimeTec Access by going to Report > select Fire Roll Call report.

Step 5 - Select the Date and Building. Then, click on the Generate button.

Step 6 - The report will present the number of employees who are still remaining in the building. You may click on the download icon to download the report in PDF format or click the print icon to directly print out the report.

Step 7 - Another report that you can use to learn if an employee is still inside the building is by clicking on the ‘Last Known Position Report’.

Note: If some of the screenshots or steps viewed here are different from the ones in the current system, this is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com, we will update it as soon as possible.

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