Edit Attendance Approval to Request Change of Schedule/Shift & Day Type

Edit Attendance Approval to Request Change of Schedule/Shift & Day Type

Introduction
TimeTec TA has newly enhanced the option available for Edit Attendance Approval known as Edit Schedule No. & Day Type. This is a feature where Admin can set Approval rules for editing an attendance, enabling assigned users to request the change of their schedule/shift and day type for superiors' approval.

This is a sought after feature particularly in retail and service industries as well as factories where they may require regular and immediate changes in schedule & day type. By enhancing this feature, users are able to apply the changes of schedule / day type independently instead of asking an admin to manually change the user duty roster for them. In order to use this option, the System Administrator must first set the approval rules to the Edit Attendance within the system.

There are two ways to request attendance edit, one is through a web browser and another is through the TimeTec TA App.

Process
A. Approval Rules Settings

The type of attendance data that can be edited by each user is optional and can be defined when Admin is setting the rules (Users> Manage Approval Rules> Edit Attendance Setting> Step 2- Set the Criteria). We have added the option to edit 'Schedule No.' and 'Day Type'.


Step 2 - Set the Criteria. Admin can select the Schedule No and Day Type which is applicable for users to request for the changes. For step 1, 3 and 4 remain unchanged. Then, click Next to proceed.


B. Edit Attendance Approval Request (Website)

Go to Approval> Apply> Edit Attendance.


Select the date that the user wants to apply the changes to Schedule / Day type. Fill in the remark and submit.


Once the user submitted the application, the approver will receive a notification to respond to the application. The approver interface is shown as below:


After the application has been approved, the schedule number will automatically be updated on the Attendance report. Below is an example of an amended Electronic Time Card Report:


Note: If any of the screenshots or steps in this manual are different from the current system, it is due to our continuous effort to improve our system from time to time. Please notify us at info@timeteccloud.com. We will update it as soon as possible.

    • Related Articles

    • Manage Employees’ Approval Request for Edit Attendance

      Introduction TimeTec TA offers various ways for employees to report their attendance. However, there still could be certain situations that prevent the employees from clocking in as usual, such as an absent-minded staff forgetting to check in or even ...

    • How to Fix Doesn't Meet Criteria Error During Edit Attendance Request

      Introduction: TimeTec allows users to set up Edit Attendance Approval rules and automatically send notifications on Edit Attendance Request Status to employees who have requested edits to their attendance records. However, users may encounter an ...

    • How To Request and Approve Edit Attendance in Timetec HR App

      Introduction If you are a TimeTec HR mobile user and you need to request Admin to edit your attendance, what should you do? You can do this directly via the TimeTec HR App through a function called Approval for Edit Attendance. This option will allow ...

    • Preset Half Day Value Schedule for Half Day Schedule in TimeTec TA

      Introduction: Timetec TA schedule allows the user to preset the specific schedule for the half day leave to avoid the user short hours. Please be informed that the feature can only be used if the user subscribes to the TimeTec Leave. Steps: IN ...

    • How to set Multiple Shift per Day for Double-Shift Worker

      Introduction Some F&B companies like fast food chains or 24-hour marts are operating 24/7 per week and they usually require work on shift basis for their employees. The settings for a fixed schedule shift is straightforward, but how about employees ...