Introduction

i-Account’s e-Invoice module enables e-Invoice submission through direct LHDN API integration. Once enabled, you can assign TimeTec as an intermediary to handle the submission of e-Invoices to LHDN on behalf of the entity.

You need to configure the 2 systems before you can start to submit e-Invoices. First, setup the MyInvois account, then continue to setup the e-invoice related settings in i-Account.

Important Note:

Only Admin users that are assigned with i-Account system role as a ‘System Administrator’ have access to the setup pages in i-Account listed below.

1.1                Add and Manage Intermediary (Assign TimeTec as Intermediary)

2. Setup in i-Account

2.1                General Setup - Enable E-Invoice Module

2.2                E-Invoice in Menu Bar

2.3                Supplier’s Details Setup

2.4                LHDN E-Invoice API Integration Setup

2.5                Approval Setup

2.6                Currency Code Setup

2.7                UOM Setup

2.8                Classification Setup

2.9                Tax Types Setup

2.10             Transaction Reference Setup

2.11              Buyer’s Details Setup

1. Setup in MyInvois Account - Add and Manage Intermediary

Refer to https://myinvois.hasil.gov.my/content and login into your MyInvois account to add TimeTec Community as Intermediary.

MyInvois User Guide:

https://myinvois.hasil.gov.my/content?path=/userguide/Add%20and%20Manage%20Intermediary

Step 1: Access the Taxpayer Profile

·        On the top-right hand side of the MyInvois Portal, select the profile dropdown, then select View Taxpayer Profile.

·        This step grants you access to view the taxpayer's profile information.

·        Scroll down on the Taxpayer Profile page to the ‘Intermediaries’ tab under Representatives and click Add Intermediary.

·        Enter TIN, BRN and Name in the respective data fields.

·        Enter the following details for TimeTec Community:                                           

Company Name	TIMETEC COMMUNITY  SDN. BHD.
Business Registration No. (BRN)	202001016173
Tax Identification No. (TIN)	C26389324030

Note:

TIMETEC+COMMUNITY++SDN. BHD. - Input 2 spaces (+) for the Name before “SDN. BHD.”

·        Click on search icon to validate TIN, BRN and Name.

·        Note: TIN and BRN should be correct.

·        Click on Continue to modify the fields.

·        Modify the Representation From and Representation To dates, as per your requirement, (leave empty to avoid expiry).

·        Make sure all permissions have been enabled.

·        Click on Add Intermediary button to add the Intermediary.

2. Setup in i-Account

2.1 General Setup – Enable E-Invoice Module

·        Go to Accounting > System > Setup > General Setup > Customer Invoice Settings.

·        Tick the ‘E-Invoice’ checkbox to enable the module. Enable this setting if e-Invoice compliance (Malaysia LHDN) is required for this account.

·        Set the ‘Start Date’ to define the relevant transaction dates for submission.

2.2 E-Invoice in Menu Bar

·        The E-Invoice module will be displayed in the menu, between Invoice and Meter.

2.3 Supplier’s Details Setup

·        Go to Property > E-Invoice > Setup > Supplier’s Details.

·        Key in the details of the entity as the Supplier (Developer/ Joint Management Body/ Management Corporation).

·        Supplier is the business or individual who will be the issuer of the e-Invoice.

·        Click ‘Update Supplier’ button to save the changes.

Note: TIN and BRN should be correct and match the information configured in MyInvois Taxpayer Profile. This is to ensure the system submits the documents to the correct taxpayer’s LHDN account.

https://myinvois.hasil.gov.my/content?path=/userguide/View%20and%20Edit%20Taxpayer%20Profile.md

2.4  LHDN E-Invoice API Integration Setup

·        Go to Property > E-Invoice > Setup > LHDN E-Invoice.

·        Fill in the supplier (Developer/JMB/MC) TIN and click the ‘Connect’ button.

2.5 Approval Setup

·        Go to Property > E-Invoice > Setup > E-Invoice Approval Setup.

·        Users are required to configure the e-Invoice approvers in the system for e-Invoice issuance and cancellation.

·        All e-Invoice in i-Account must go through the e-Invoice approval process.

·        Select one or multiple approvers (up to 5). Only one approver needs to approve.

·        Click ‘Update' button to save the changes.

·        Approvers are allowed to both submit draft e-Invoices for approval and proceed to approve their own pending approval entry.

 2.6  Currency Code Setup

·        Go to Accounting > Banking & General Ledger > Maintenance > Currencies.

·        Configure the Currency Code for e-Invoice issuance.

·        Click the pencil icon to select and edit the currency available in i-Account.

·         Next, at the ‘Currency Code’ dropdown menu, select the appropriate code. For the Malaysian Ringgit, select ‘MYR’ from the list.

·        Go to Accounting > Items & Inventory > Maintenance > Items.

·        Configure 'e-Invoice Classification' setting for the Classification code at the Items page.

·      Classification is defined as “Category of products or services being billed because of a commercial transaction (e.g. general expenses, medical expenses, donations, self-billed e-Invoice, etc.”.

·        Refer to full list provided by LHDN: https://sdk.myinvois.hasil.gov.my/codes/classification-codes/

·        Select existing items from the ‘Item’ dropdown menu at the top.

Note: This field is mandatory for e-Invoice issuance.

 2.9  Tax Types Setup

·        Go to Accounting > System > Setup > Taxes.

·        Configure 'e-Invoice Tax Type' setting for the Tax Type Code at the Tax Type page.

·        Click the pencil icon to select and edit the tax type available in i-Account.

·        Select the applicable 'e-Invoice Tax Type' from the dropdown, for instance ‘Not Applicable’ or ‘Service Tax’. Click ‘Update’ button to save the changes.

Note: You only need to configure the Tax Type Setup if taxes are applicable in i-Account.

2.11  Buyer's Details Setup

·        If the debtor has requested for an individual e-Invoice and provided the relevant buyer details, Admin can update this e-Invoice requirement in i-Account.

·        Go to Accounting > Sales > Maintenance > Customers.

·        Select the applicable debtor at ‘Customer’ dropdown, then select the ‘E-Invoice’ tab.

 

 

·        Click the ‘Individual E-Invoice Setting’ button. Set this option as ‘Enable’ to generate individual e-Invoice for this debtor and click ‘Save’.

Note: The default value for ‘Individual E-Invoice Setting’ is set as ‘Disable’ which means sales invoice issued for the customer will be included in the consolidated e-Invoice.

  

·        Next, back at the ‘E-Invoice’ tab, click ‘Add new’ under the ‘Buyer’s Details’ table.

·        Fill in the buyer’s details and click ‘Add’ to save the changes.

 Note: ‘TIN’ and ‘ID No’ must be a valid combination.

Possible TIN & ID for Malaysian individuals:

TIN	ID Type & No
Valid TIN, e.g. “IGXXXXXXXXXXX”	ID Type: “MyKad” ID No: “000000000000” (12 zeros)
General Public TIN “EI00000000010”	ID Type: “MyKad” ID No: Valid MyKad identification number